Song Hu and Associates
Certified General Accountant
PRIVACY PROTECTION PLEDGE
At Song Hu and Associates, we respect your privacy. That is why we have developed The Song Hu and Associates Privacy Code of which the objective is to specify Song Hu and Associates guidelines for the collection, use and disclosure of your personal information.
The Song Hu and Associates Privacy Code was developed to comply with the relevant portions of the Personal Information Protection and Electronic Documents Act (Canada). We have drafted The Song Hu and Associates Privacy Code to facilitate our compliance with this new legislation and to demonstrate our commitment to protecting your personal information.
We have also developed The Song Hu and Associates Privacy Protection Pledge. We want you to understand the purposes for which we collect personal information. We also want to make certain that we have your consent to continue to collect, use and disclose your personal information for those purposes.
The following is a brief synopsis of our privacy practices:
Why do we need to collect your personal information?
If you are a Song Hu and Associates client, Song Hu and Associates may have collected some basic information about you. We respect your privacy, which is why we collect personal information only for the following purposes:
We collect personal information from our clients to enable us to provide professional advice and services as set out in a formal engagement letter.
We may also collect personal information pertaining to individuals or shareholders, employees or directors of corporations to allow us to provide personal tax planning and compliance services if set out in a separate engagement letter.
When do we disclose personal information?
There is a variety of circumstances where we may need to disclose some personal information about our clients. Here are some examples:
As required by applicable law (court order, investigation of suspected fraud).
To service providers in circumstances where we remain in control of the information (when outsourcing for specialized tax, legal or IT advice).
To professional regulatory bodies (when our professional association reviews the firm policies and files as is required by the codes governing our profession).
How do we protect your personal information?
In order to protect your personal information, Song Hu and Associates:
1. will not collect, use or disclose your personal information for any purpose other than those identified above, except with your further consent;
2. will protect your personal information with appropriate security safeguards;
3. will protect the confidentiality of your personal information when dealing with other organizations;
4. will strive to keep your personal information as accurate and up to date as is necessary for the purposes identified above; and
5. will honour any request you may make for access to your personal information.
What are your choices?
We would like to have your consent to continue to collect, use and disclose your personal information for the purposes identified above. However, you do have choices and can refuse or withdraw your consent as follows:
1. You may refuse to provide your personal information to us.
2. You may also withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice.
However, in either case, this may limit our ability to serve you.
If you have any questions or concerns about our personal information management system, please contact the Song Hu and Associates Privacy Officer at 1-780-965-9518 or via firstname.lastname@example.org. Otherwise, we will assume that we have your consent to collect, use and disclose your personal information for the purposes identified above and in a manner consistent with The Song Hu and Associates Privacy Code.
Please visit the Office of the Privacy Commissioner of Canada's web site at www.privcom.gc.ca.